Privacy Policy

PRIVACY POLICY

Last update: [8/07/21]

Welcome to Living in Fitness’s Privacy Policy!

What does this Privacy Policy Cover?

Living in Fitness (“LIF”) respects your privacy and is committed to protecting your personal data. We want to be transparent with you about how we collect and use your personal data in making available our website and services (together, the “Site”) and tell you about your privacy rights and how the law protects you.

With that in mind, this Privacy Policy is designed to describe:

• Who we are and how to contact us.
• Your rights relating to your personal data.
• Marketing communications preferences. 
• What personal data we collect.
• How we use your personal data and why.
• What happens when you do not provide necessary personal data?
• Who we share your personal data with. 
• How we keep your personal data secure.
• How long we store your personal data.
• Our policy on children.
• Third party links.

This Privacy Policy aims to give you information on how LIF collects and processes your personal data through your use of the Site, including any data you may provide through the Site.

We will post any modifications or changes to this Privacy Policy on this page. 

Who we are and how to contact us.

Who we are.

Living in Fitness operates as a LTD company, and is the Controller (for the purposes of data protection laws) of your personal data (referred to as either “LIF”, “we”, “us” or “our” in this Privacy Policy).

How to contact us.

You can contact us by emailing: [carl@livinginfitness.co.uk ] 

Your rights relating to your personal data. 

By law you have the right to:

• Request access to your personal data. This enables you to receive a copy of the personal data we hold about you, and to check that we are lawfully processing it.

• Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.

• Request erasure of your personal data. This enables you to ask us to delete or remove your personal data where there is no good reason for us continuing to process it.

• Object to processing of your personal data. This enables you to object to our processing of your personal data in a specific way (including for marketing purposes).

• Request the restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data altogether.

• Request the transfer of your personal data.  We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you. 

• Withdraw consent. This right only exists where we are relying on consent to process your personal data (“Consent Withdrawal”). If you withdraw your consent, we may not be able to provide you with access to the certain specific functionalities of our Site. We will advise you if this is the case at the time you withdraw your consent.

How to exercise your rights

If you want to exercise any of the rights described above, please contact us using the contact details shown in the Section title “Contact Us”.

Typically, you will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive, or we may refuse to comply with your request in these circumstances.

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights).

We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month. In this case, we will notify you and keep you updated.

Complaints

If you would like to make a complaint regarding this Privacy Policy or our practices in relation to your personal data, please contact us using the contact details shown in the Section titled “Contact Us”.

We will reply to your complaint as soon as we can.

If you feel that your complaint has not been adequately resolved, please note that data protection laws give you the right to contact your local data protection supervisory authority, which for the UK is the Information Commissioner’s Office.

Marketing communications preferences. 

You can ask us to stop sending you marketing messages at any time by following the opt-out links on any marketing message sent to you or by contacting us at any time using the contact details shown in the Section titled “Contact Us”.

What personal data we collect. 

All the personal data we may collect, both from you and from third parties about you, is outlined in the table below.

Category of personal data collected	What this means
Contact Data	Your email address and telephone number.
Financial Data	You have the option to save payment details.
Identity Data	Your full name and date of birth.

No Special Categories of personal data

We do not collect any “Special Categories of personal data” about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data), nor do we collect any information about criminal convictions and offences. Please do not provide such information to us.

How we use your personal data and why.

We will only use your personal data for the purposes for which we collected it as listed below, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal data for an unrelated purpose, we will update this Privacy Policy and we will explain the legal basis which allows us to do so.

What is our ‘legal basis’ for processing your personal data?  

In respect of each of the purposes for which we use your personal data, data protection laws also require us to ensure that we have a ‘legal basis’ for that use. Most commonly, we will rely on one of the following legal bases:

• Where we need to process your information to deliver our service to you, or where we need to perform a contract we are about to enter into or have entered into with you (“Contractual Necessity”).

• Where we need to process your information for our legitimate interests, and your interests and fundamental rights do not override those interests (“Legitimate Interests”).

• Where we need to process your information to comply with a legal or regulatory obligation (“Compliance with Law”).

• Where we have your specific consent to process your information in a specific way (“Consent”). 

We have set out below, in a table format, the legal bases we rely on in respect of the relevant purposes for which we use your personal data.

Purpose	Categories of personal data	Why do we do this	Our legal basis
To manage your user account and deliver our service.	Contact Data Identity Data	To create and manage your LIF user account, and to deliver our services to you.	Contractual Necessity.
Market research	Identity Data	To aggregate information about our users and understand how our users use our services.	Legitimate Interest – we have a legitimate interest to improve our services.
Marketing	Contact Data	To keep you updated about our services via email, where you have opted to receive our newsletters.	Consent.
Compliance	Contact Data Identity Data	To comply with our legal and regulatory obligations.	Compliance with Law.

What happens when you do not provide necessary personal data?

Where we need to process your personal data either to comply with law, or to perform the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with the functionalities of the Site). In this case, we may have to stop you using our Site but we will notify you if this is the case at the time.

Who we share your personal data with. 

The table below describes who we share your personal data with, what we share and why we share it. 

Some of our external third parties may be based outside the United Kingdom or the European Economic Area (collectively, “Europe”) so their processing of your personal data will involve a transfer of data to countries based outside of Europe.

We endeavour to ensure that people to whom we provide personal data hold it subject to appropriate safeguards and controls. Whenever we transfer your personal data out of Europe, we ensure a similar degree of protection is afforded to it by ensuring that compliant safeguards are in place. Please contact us if you want further information on the specific mechanisms used by us when transferring your personal data out of Europe.

Recipients	Categories of personal data	Why we share it
Service providers	Contact Data Identity Data	Our service providers provide us with a variety of services (such as web hosting mailing list management) which allow us to deliver our services to you, and may have access to your personal information as a result.
Professional advisers	Contact Data Identity Data	Our professional advisers (such as our lawyers and accountants) may have access to your personal information to deliver their services to us.

How we keep your personal data secure.

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed. 

We limit access to your personal data to those employees and other staff who have a business need to have such access. All such people are subject to a contractual duty of confidentiality.

We have put in place procedures to deal with any actual or suspected personal data breach. In the event of any such breach, we have systems in place to work with applicable regulators. In addition, in certain circumstances (including where we are legally required to do so), we may notify you of breaches affecting your personal data. 

How long we store your personal data.

We will only retain your personal data for so long as we reasonably need to use it for the purposes set out in the Section titled “How we use your personal data and why”, unless a longer retention period is required by law (for example, for regulatory purposes).

Our policy on children.

The Site is not intended for children below the age of 16, and we do not knowingly collect data relating to such children.  

Third party links.

The Site may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share your personal data. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our Site, we encourage you to read the privacy policy of every site you visit.